Booking Terms & Conditions
Thank you for choosing to book with Elder Grove Bed and Breakfast in Ambleside, the Lake District. We look forward to welcoming you very soon.
When you make this booking, you are entering an agreement with us. Please read our terms and conditions below:
Prices
The price includes bed and breakfast accommodation and VAT. All extras such as additional meals, drinks, etc are available at an additional cost. Our best prices are for bookings made direct through our website, www.eldergrove.co.uk or by telephone. We accept the following forms of payment: cash, debit cards & credit cards. Once you have confirmed your reservation at Elder Grove the agreement becomes a legally binding contract.
Please note: we reserve the right to refuse bookings for large single sex groups, under 21’s or Hen/Stag parties.
Cancellation: Direct bookings
Once your booking is confirmed your reservation at Elder Grove the agreement becomes a legally binding contract. The deposit you have paid to secure the booking is refundable up to 7 days before your check in date. However, should you need to cancel your stay at Elder Grove please let us know as soon as you can via email. If you cancel with 7 or less days notice before your stay will result in loss of your deposit. Cancellation from noon on on the day before arrival or non arrival you will be liable to pay for the reservation in full.
If you curtail your booked stay for any reason from noon on the day before check in or during your stay you will be liable to pay for the reservation in full. If we are able to re-let the room before your stay you will no longer be liable for the balance.
Specific cancellation terms for stays between 27th December and 3rd January:
If you cancel your booking for a stay between these dates the following terms apply:
Cancel with more than 28 days notice – your deposit will be refunded in full.
Cancel on or within 28 days from your check in date for any reason – the full amount of your stay will be charged as the cancellation fee.
Curtailment of your booking for any reason within 28 days from your check in date – you will be liable to pay for the reservation in full.
Cancellation: Third Party (Agency Booking)
The terms of any bookings made through a 3rd party agent or travel agency are as per laid out by that individual company.
Guests are required to make the cancellation through the 3rd party booking agent the reservation was made with. We are unable to process cancellations made through 3rd party booking agents.
Insurance
We highly recommend all guests take out suitable holiday insurance. Please note: we offer accommodation as booked, we do not offer walking holidays o=r specialist holidays. If you are planning a walking holiday and become unable to walk before or during your stay, your insurance will need to cover any cancellation charges.
Room allocation: Direct Bookings
When booking directly with Elder Grove we will always do our best to accommodate a specific room request. However due to the needs/constraints of the business, Elder Grove reserves the right to change room allocation to an equal or better room.
Room allocation: Third Party (Agency Bookings)
Bookings made through a third party will be allocated a room as booked. However, we cannot reserve specific rooms.
Non-availability
Once your booking has been confirmed, we would only cancel your booking if your accommodation was unavailable for reasons beyond our control. An attempt would be made to offer you alternative option. However, if this was not possible (or unacceptable to you), then we would refund all monies paid by you. Our liability would not extend beyond this refund.
Arrivals & Departures
Your accommodation is available to you from 3pm on the day of arrival, unless otherwise arranged. Please leave your accommodation by 10.30am on the day of departure, unless otherwise arranged. Your bill for the accommodation and any extras or services taken during your stay is payable on departure.
Damages and Breakages
Please take care with our accommodation. You are responsible and liable for any breakages or damages which you cause to the accommodation or its contents. Please report these as soon as they occur. We do not normally charge for minor breakages, but we may send you an invoice for repair or making good if the damage or breakage is significant.
No Smoking
All public areas and guest rooms are strictly non-smoking. Should you have found to be smoking or vaping in your bedroom a charge of £250 will be made to your credit card to cover the extra cleaning of furnishings, fabrics and loss of revenue. We also request that e-cigarettes/vapes are not used inside the premises.
Pets
We do not accept pets – assistance dogs are accepted by prior arrangement only.
Children
Children over the age of 6 are welcome. Please note: children must be pre-booked.
Liability:
We do not accept any liability for any damage, loss or injury to any member of your party or any vehicles or possessions, unless proven to be caused by a negligent act by ourselves or our employees or contractors whilst acting in the course of employment.
Data
Any data gathered during this booking may be stored safely and securely as per our privacy statement.
Occupancy
At Elder Grove, supplements apply for under occupancy of a room and are charged at our discretion. Over occupancy of a room, without our prior arrangement, will incur the breach of the contract and guest will be asked to pay or vacate the premises.
T&C’s updated August 2024
What information we collect about you
When you make a booking with Elder Grove B&B, we collect the names of all the guests, their home address, email address and telephone number of the person making the booking. We also collect a debit or credit card number to take the deposit.
How we use the information we hold on you
We use your home address as part of the card payment processing to validate the card.
You will be emailed a booking confirmation, further details on how to find us and other information you may find useful.
Following your departure, you will receive an automatic email from our booking system asking for your feedback. We will not use your telephone number to contact you unless it for an emergency and/or we have been unable to contact you by email.
How is your data stored?
All of the personal and debit/credit card data you supply us, as part of the booking process, is stored securely on a third-party system, Eviivo.
Neither we, nor Eviivo, will share your information with any other third-party organisation, without legal reason for doing so. Your address is stored for very occasional direct mailings and email marketing, but you can opt-out at any time. Your name and address details and when you last stayed with us will be recorded and stored securely.